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The first objective pursued with a workflow scheme is the maximum standardization of work processes with absolute control of each and every step of each task. The great revolution occurs when you manage to bring the work scheme from a paper schema to a software specifically designed to control business processes.
The workflow control tools allow you to establish the steps of a flow through different types of diagrams. Here is an example of the diagram to control a process of commercial offers in the Document Management and Workflow Software R2 Docuo :.
In the diagram we can see the four states circles in which an offer can be and the three transitions arrows that allow changing states. You can learn more about R2 Docuo workflow features or even try the software for free to better understand these topics:.
Different software tools use different diagram types, but the goal of all them is the same: define how do you want a single task to be performed within your team, step by step and convering all possible situations. Workflow systems have a very important application in document management in particular. The large amount of documentation that is generated within each office, usually follows a certain number of paths or processes that tend to repeat and are capable of being modelled in a workflow scheme and therefore automated in a document management tool with workflow that now In addition can be in the cloud that is accessible from anywhere.
The tools that allow you to implement an optimized workflow are especially demanded at present by big corporations. They facilitate teamwork and there are no doubts when making decisions about the work methodology for a specific process. They allow, above all, decentralized administrative or commercial activities with the consequent benefit for the coordination of large companies.
Before continuing, we should clarify that a work process can be applied to any company or project, logically it depends on the type of organization that can automate more or less parts of the processes. As previously mentioned, the activities that can be easily incorporated in a workflow are administrative, it is very common to repeat the vast majority of the processes to be carried out every month, and that these tasks or processes are exactly the same with small variations within each department or office of the company.
All experts in business productivity recommend the adoption of workflow systems BPM for all processes that are susceptible to be automated. You can store content, take votes, manage progress, have discussion threads, and share the desktop of your computer all in an electronic room. Also, the people in your business process do not have to be present together for many meetings.
All work can be accomplished when an individual has an opening in their schedule. Auto email alerts are sent to each individual, notifying them when their input is needed to participate in the business process. ECM Solutions ECM Solutions allows the end user to view documents housed in the content management system, either through a web browser or their own front-line business application.
Contact us to learn more about our BPM software.
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