SharePoint, a DMS from Microsoft, includes many features that will interest companies or teams needing to collaborate efficiently. Pros: As a Microsoft product, SharePoint provides high levels of security and customer support with a range of price points. Capabilities seem almost endless when considering the full suite of Microsoft offerings SharePoint integrates with. Cons: Many reviews indicate that to fully utilize SharePoint expertise and customization is needed.
This potentially could make the solution too time consuming and costly for small businesses. See our full SharePoint review. Because law firms deal with a ton of paperwork, much of it containing confidential and sensitive information, there are additional considerations for selecting a DMS.
According to an article in the ABA Journal, " Here's the Legal Lowdown on Document Management Software ," the document management components in the practice management software a law firm currently uses may be sufficient for solo practices or small firms in practice areas that are not document heavy.
But for small firms that manage massive amounts of documents, finding a stand-alone system that can integrate well with your existing practice management and accounting software may be extremely beneficial.
Pros: In addition to solid DMS features such as scanning capabilities, OCR for organizing and searching, and access control, this technology offers law firms contract approval workflows and supports eDiscovery. Cons: M-Files does not offer pre-configured packages as some competitors do so it is hard to gauge what the cost will be for a small law firm to get the features they need.
Read the fill M-Files review. In addition to those we selected in our Best Of categories, here are other companies we reviewed:. Dokmee describes it's offering as a secure, easy-to-use document management system designed for a variety of purposes including document capture and storage, search and retrieval, and file sharing.
Asite document management suite is used by architecture, engineering and construction companies for workflows, information management and compliance with global standards. Alfresco One from Alfresco Software, Inc. We utilized an expansive review of search terms, social trending and web research to narrow our list of DMS offerings.
We interviewed client services professionals who have experience using DMS and helping customers with their content-management or software-purchasing decisions. With our selection narrowed, we then reviewed each company's website and watched demos or signed up for trials, and compared offerings specifically around service type, pricing, customer service, scalability, functionality, ease-of-use, customer reviews, business and technology website reviews and awards.
For any missing information we contacted the company. In this process, we not only filled in information gaps, but also assessed their speed and thoroughness of response. Editorial Disclosure: Inc. These articles are editorially independent - that means editors and reporters research and write about these products free of the influence of any marketing or sales departments.
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These articles are editorially independent - that means editors and reporters research and write on these products free of any influence of any marketing or sales departments. You will notice, however, that sometimes we include links to these products and services in the articles.
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The OpenKM File Plan is a set of rules that indicate, for each kind of record in the enterprise, where they should be retained, the policies that apply to them, how long they must be retained, how they should be disposed of, and who is responsible for managing them.
OpenKM provides a workflow engine for defining and reusing business logic, simplifying business processes and helping employees coordinate effectively with both the organisation and each other. By linking processes with content creation, OpenKM enables organisations to exchange transactional information and respond more quickly to new or changing business requirements. With OpenKM enterprise document management, all your documents are electronically stored and organized in ways that make sense for your workflow and access needs.
They can be easily retrieved with intelligent global search. Given a specific event, you can apply validation rules and certain actions to be performed on the documents without human intervention. Some examples are:. Mail Archiver: Use the repository as a document management system to store messages massively. The mail file is an automated process for the preservation and protection of all emails. Multitenant: Multi-tenancy enables multiple independent tenants to be hosted on a single instance, which can be installed either on a single server or across a cluster of them.
Electronic Signature: In e-commerce and the law, a signature on a document is an indication that the person accepts the intentions recorded in the document. Electronic Invoicing: E-invoicing module extracts invoices "XML" format and store them in the system.
Reports: Create and use your own Jasper Reports. Reports are generated in PDF format. Task manager: Create, administrate and assign task to users and roles. OpenKM enterprise document management provides an interoperable platform to capitalize on resources across applications and repositories enterprise-wide. We developed OpenKM with the goal to provide several methods of integration:.
OpenKM's Partner Program is designed to create mutually beneficial relationships that increase the overall success and capability of the OpenKM ecosystem. Backed with OpenKM's support, partners have an enormous amount of flexibility to capture OpenKM-related opportunities in your territory.
We work with these partners to provide customers the best enterprise document management solutions possible. At OpenKM, our partners enable a majority of our global revenue—our program is built to help you succeed. We pledge to provide the resources you will need to get your OpenKM initiatives up and running quickly and help you win more customers and add additional revenue to your existing business. OpenKM Partners are a growing community of system integrators, software vendors, infrastructure providers and resellers who build their solutions with OpenKM.
There are different service opportunities when becoming a partner such as training end users on the proper use of the program to get the maximum potential of the application, consultancy, customizations, product configuration, scanning documents, and possibility of external hosting among others. Currently, it is Friday pm in Palma de Mallorca, Spain. Document Management System. Media center Screenshots Videos.
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